Blog
Moving your mail, setting up your devices, and getting more done with less email.
Switching to mello
- How to move from Outlook to melloLeave Outlook.com, Hotmail, Live or a Microsoft 365 work account: forward new mail, copy your folders, and bring your contacts and calendar along.
- How to move from Gmail to melloForward your new mail, bring your old mail, contacts and calendar along, and leave nothing behind.
- How to move from Yahoo Mail to melloCopy your Yahoo mail, contacts and calendar to mello, and catch what still arrives at Yahoo, even though Yahoo now only forwards mail on its paid plan.
- How to move from iCloud Mail to melloForward your iCloud mail, copy your folders in Apple Mail, bring your contacts and calendars along, and deal with your Hide My Email addresses.
Setting up
- How to use mello with Thunderbird, Outlook and other mail appsThe settings for any mail app, the steps for Thunderbird and Outlook, and how to add your calendars, contacts and filters.
- How to set up mello on AndroidRead your mello mail in the Android app you like, sync calendars and contacts with DAVx⁵, or install the webmail as an app.
- How to connect ChatGPT or Claude to your mello mailLet Claude or ChatGPT find, read and sort your mail, keep your calendar and prepare replies, and choose yourself whether it may send.
- How to set up mello on iPhone, iPad and MacAdd your mello mail to Apple Mail with one profile, then your calendars and contacts, and get notified of new mail.
Using mello
- How to set up email filters and an out-of-office reply in melloSort mail into folders as it arrives, answer while you’re away, block senders, and write your own Sieve scripts if you need more.
- How to send later, snooze mail and undo send in melloWrite now and send in the morning, put a message away until you need it, and take back a mail in the seconds after you send it.
- How to use private email addresses (hide my email) in melloGive each site its own random address, see which one leaks, and turn it off without a bounce.
- How to share a calendar in melloShare a calendar with someone on mello, to view or to edit, or publish it as a read-only link anyone can subscribe to.
- How to share a booking link from your mello calendarMake a link where people pick a free time in your calendar, so a meeting takes one message instead of five.
- How to share an email thread or a large file by linkSend a link to a whole conversation instead of forwarding it, and files of up to 1 GB without filling anyone’s inbox.
Getting things done
- How to never miss a follow-up emailSimple habits for mail that waits on someone else, or on you, and how mello reminds you of both, with the reply already drafted.
- How to manage newsletters and email subscriptionsKeep the newsletters you read, leave the rest in one click, and read what’s left once a day instead of all day.
- AI for email, without giving it everythingWhat mello’s assistant does, exactly what it sends where, how to turn each part off, and what to look for in any AI email tool.
- Keyboard shortcuts for email: the complete list for melloThe command palette and every keyboard shortcut in the mello webmail, with a short plan for learning the ones that matter.
- How to tame your inbox: a calm method for emailCheck mail in batches, decide once per message, and keep your inbox for sorting, not for remembering.
Comparisons
- mello vs Proton MailBoth are run from Switzerland. Proton is built around end-to-end encryption; mello around standard protocols and an assistant that drafts but never sends on its own.
- AI email apps compared: mello, Superhuman, Shortwave, Gmail, Outlook and SparkSix ways to get AI into your email, what each one works with, and what it does with your mail.
- A Gmail alternative: how mello comparesWhat Gmail does better, where mello is different, and how to move over if mello suits you.
- mello vs FastmailTwo independent mail services on open standards. Fastmail is long established, with custom domains; mello adds an assistant that drafts but never sends on its own.
- mello vs SuperhumanSuperhuman is a fast, AI-heavy app on top of Gmail or Outlook. mello is a mail service of its own, with a quieter assistant.
- An Outlook alternative: how mello comparesWhat Outlook.com does better, where mello is different, and how to move over if mello suits you.
- mello vs HEYBoth try to make email calmer. HEY does it with its own apps and the Screener; mello with an inbox that sorts itself and works in any mail app.